İshak

Prof. Dr.

Ceyhan

Assoc. Prof. Dr.

Sinan

Assist. Prof. Dr.

Modern life requires working in harmony and effectively with various disciplines and units that are hybrid (multi disciplinary), that is, experts in one field but have basic competence in areas where their professional work processes intersect. People who can look holistically at other processes in which their own professional processes interact, and who have knowledge about their functioning and processes. This contrasts with a way of working in which everyone specializes. New work forms emerge not because of a single field, but because of processes that combine many different fields. To be able to have comprehensive knowledge of the digital world, it is necessary to collaborate holis tically with stakeholders and other field experts in determining, organizing, constructing, operating, and continuously improving processes. This necessitates going beyond traditional and conventional business practices. Many benefits can be gained by breaking free from ossified thinking and behavioural structure and observing issues, activities, problems, dilemmas, and goals from a different and broader perspective. It has been observed that processes for carrying out joint work with different professional experts outside of their professional expertise areas cannot be implemented, particularly in public institutions and organizations. As a result, there are difficulties in accessing activities and reaching goals. There are numerous business processes and areas of specialization where the archivist profession intersects. Archivists interact with every employee and business process in every organization. Based on this reality, the article’s primary concept is that archivists and other field specialists form skilled teams by combining their knowledge and skillsets in business processes, which is a prerequisite for being included in the digital world with compatible processes. The article is intended to raise awareness about the need for a paradigm shift in all processes, from archivist education to the development of archivists in institutions, by drawing attention to the intersection points of archiving and the digital world.

Mehmet

Transformation of the Archivist Profession and its Paradigm

Although diplomatic archives were formed in the modern era, diplomatic archives (foreign affairs archives) are a type of institutional archive and are as old as inter-state relations. Diplomatic archives are important in terms of diplomacy and cultural heritage. It is also important to understand the problems faced by researchers during their research into these archives. Therefore, due to both the formation of the diplomatic archive type and the value of the documents in these archives, diplomatic archives deserve to be researched. In this study, archivists, intellectuals, and researchers who want to use the archive are encouraged to discuss the diplomatic archives and new research is encouraged in this context. The data and observations obtained as a result of the research carried out in diplomatic archives provide information on the status of diplomatic archives. The aim of this study is to emphasise the importance of diplomatic archives in terms of historical research, such as political history, to reveal their importance in inter-state relations and to identify the issues they have as a type of institutional archive. It is noteworthy that there is not much work on diplomatic archives belonging to the modern era, this is a unique aspect of this study.

Yaşar

Muhammet

Diplomatic Archives: A Theoretical Evaluation

Archival records are selected documents that have completed their current use and have long-term or indefinite preservation value. This feature of archival records raises the issue of record evaluation and selection criteria. In determining the selection criteria, preventing the destruction of the document, “will we make the document available in the future?” or with a more detailed and sceptical perspective, “should we preserve it as an archive document and make it ready to serve for a reason that we cannot detect today but that we anticipate may emerge in the future?” fundamental questions come to the fore. In this context, the prerequisite for archival records to be evaluated and selected is to obtain an impartial, objective expert opinion. Therefore, this assessment, in which the future memory of an individual or a society will be determined, should not be subjective. Evaluation and selection are made based on “archival value” and archival value components, both to capture a professional point of view in the selection of records and to justify the reason why each record and records group are in the archive. Archival value is the use value that must be determined or attributed to prepare the record for a new use process as an archival record, to transfer the records without damage and loss to future generations. This value or justification for use: “legal and administrative value”, “artistic value”, “cultural value”, and “intellectual value” is divided into sub-fractions or types. Therefore, the expert or experts who will determine the archival value on the document/material should have detailed information about the archival value or its types. For this reason, archival valuation and selection is an activity that affects the basic and all other archival processes evaluated within the scope of the determination of the archival document. At this point, the most important issue to be considered is the possibility that a record may have a “long-term reuse” value other than its production purpose. In the study, it is emphasized that archival value is one of the decisive and most critical stages of archiving, and that this stage should be managed by expert archivists who have a detailed and deep knowledge. In addition, it is discussed that the concept of archival value should be defined in general terms, and the more concrete and detailed approach it will be, the more enlightening it will be. In this context, archival value types, which constitute the main and focal point in archival evaluation and selection, are explained with conceptual framework and content analysis.

Fatih

Hakan

Evaluation and Selection in Archiving: Archival Value

In terms of record management in the public institutions and organizations of the Republic of Türkiye, there have been some difficulties in the preparation and implementation of retention plans in recent years. The aim of the study is to determine the cause of these difficulties within the framework of legal legislation. In this study, which investigated whether the reason for these difficulties was the repeal of the Law on the Adoption of the Decree Law No. 3473 on the Disposal of Records and Materials Not Required to be Kept (MLKEMYEHKHKDKHK, 04 October 1988), which was used for 30 years from 1988 to 2018, and the amendment of the Regulation on State Archive Services (DAHHY, 16 May 1988) in terms of elimination and disposition of the legislation in force with the relevant legislation by comparing, the concepts of retention plan, file plan, standard filing plan, file plan with retention period, standard f iling plan with retention period, retention codes were examined and the confusion between these concepts was addressed and the main reason for the difficulties experienced in record and file -based elimination-disposition processes was attempted to be found. The method of the study was determined as a case study and illustrative case studies were used as the study pattern. The data of the study were obtained through internet and library research. The obtained data were interpreted by record analysis technique.

Seval

Lecturer

Regulatory Challenges for Elimination and Disposal Practices in Türkiye

In this study, the current legislation affecting the work of public institution archives in Türkiye was evaluated in relation to the management process and decision-making function. In this context, the study analyses Presidential Decree No. 11 on the Presidency of State Archives, which regulates the archival activities of public institutions in Türkiye. The first eight articles of the Decree, and especially the duties of the Document Identification and Evaluation Department in Article 9, are included in the scope of the study. The aim of this study is to analyse the first nine articles of the Decree in force in Türkiye and examine their impact on the management of archival institutions and the decisions of the administrator.

Malik

The Management of Public Institution Archives in Türkiye: An Evaluation Based on The Presidential Decree on The Presidency of State Archives

Probabilistic subject models, which are expressed as a group of algorithms and are revealed by transforming the hidden thematic information in the relevant and related documents or resources in a certain field into a small-sized universe, are among the research topics that are used in the fields of machine learning and text mining and whose importance continues to increase. Machine learning and text mining, which are also used in the field of archival and records management, provide benefits for the field, especially in terms of identifying topics in large volumes of resources and visibility to missing or unstudied topics. Within the scope of this study, applying Latent Dirichlet Allocation (LDA), which is a subject modelling method that performs automatic and semantic analysis of master's and doctoral theses on archival and records management prepared in Information and Records Management Departments (BBY) in Türkiye. In the LDA application, the experimental study on the extracts of 243 theses prepared and obtained between 1987-2022 on archival and records management issues included in the National Thesis Center Database of the Council of Higher Education and in the thesis catalogues of the universities where BBY departments are located, was carried out with the Gibbs sampling algorithm. As a result of the study, 20 main topics were determined. Namely "corporate electronic records management systems", "electronic records management", "television archives manage ment", "Ottoman diplomacy", "ERMS and access services", "management of visual archives", "artificial intelligence and access", "digital cultural heritage management”, “web accessibility of cultural heritage”, “corporate electronic records management systems”, “electronic archive management”, “digitalization of audiovisual archive heritage”, “private archives and access”, “digital cultural heritage and access”, “electronic archives and research services”, “information and records management training”, “user services in photo archives”, “corporate ERMS models”, “information and records management” and “archival ethics and access”. When the results were evaluated, it was seen that important topics in archival and records management were successfully discovered with the algorithm in question.

Topic Modelling in Archival and Records Management: An Analysis Based on Latent Dirichlet Allocation

The rapid development of technology is frequently emphasised. It is undoubtedly true that tech nology is on a strong and meaningful developmental course in all areas of our lives. It is a situation that shapes our activities, our professions, and our future. However, we need to determine what this technological change means for the archiving profession, what measures to take, and solutions to develop. 

The use of information technologies in personal and organisational activities has significantly increased document production. This increase in social and institutional documentation brings about a reshaping of the archiving professional’s future in many different ways. However, the rapid growth in document production does not represent the only aspect of professional change. Document production has been on an upward trend for more than a century. The archival community has become accustomed to this increase in documents. 

Moreover, capabilities and techniques to overcome such an increase have been and continue to be developed. The intensive use of information and communication technologies in office environments is not the only area where the archiving profession is affected. It should be noted that document forms and media are also profoundly affected. Due to information and communication technologies, approaches to institutional administrative documents and archival documents preserved in archives have gained a new style regarding physical form and the environment in which they are produced.

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Editor	İshak Keskin, Ceyhan Güler, Sinan Sümbül
The rapid development of technology is frequently emphasised. It is undoubtedly true that tech nology is on a strong and meaningful developmental course in all areas of our lives. It is a situation that shapes our activities, our professions, and our future. However, we need to determine what this technological change means for the archiving profession, what measures to take, and solutions to develop. The use of information technologies in personal and organisational activities has significantly increased document production. This increase in social and institutional documentation brings about a reshaping of the archiving professional’s future in many different ways. However, the rapid growth in document production does not represent the only aspect of professional change. Document production has been on an upward trend for more than a century. The archival community has become accustomed to this increase in documents. Moreover, capabilities and techniques to overcome such an increase have been and continue to be developed. The intensive use of information and communication technologies in office environments is not the only area where the archiving profession is affected. It should be noted that document forms and media are also profoundly affected. Due to information and communication technologies, approaches to institutional administrative documents and archival documents preserved in archives have gained a new style regarding physical form and the environment in which they are produced.
Subjects	Public Administration, Social Sciences, Interdisciplinary

E-ISBN	978-605-07-1783-9
Publisher	Istanbul University Press
Publish Date	30.04.2025
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